AA Coach/Manager Info
Blackfalds Minor Ball AA Coach/Manager
Information
- Pre-Season Check list
Team Staff: Please establish your coaching staff, manager, treasurer, and grievance liaison. Kindly email the list of team staff to Blackfaldsminorballregistrar@gmail.com ASAP to add to the BA Roster. *BMB will cover insurance for up to three assistant coaches. ). Coaches cannot be rostered to more than one team.
Parent Meeting: A parent meeting date will need to be arranged.
Roster: Once your team has been selected, BMB will email you a list of your players including addresses, birth dates, parent contact info etc. BMB will submit your roster through Spordle to Baseball Alberta by_________
- Once Baseball Alberta has reviewed and accepted your roster, BMB will send you a “Final Approved Roster” that you should keep with you at provincials. The final roster will not be sent till later in the season. When your official roster is returned to you, you will be informed by Baseball Alberta or BMB if there are any roster deficiencies. These may include missing coach NCCP courses or missing/expired VSC.
Recruit Volunteers: There is a volunteer position list attached that will help to determine what jobs are needed for the season. It is expected that all parents volunteer for a job on the team. There are a lot of volunteer positions needed for the season to run smoothly and the more that is delegated to the team, the less the coach and manager will need to take on themselves.
Coach NCCP Courses: All coaches are required to complete certain courses, depending on the division and level they are coaching. Please see the following link for what is required for each of your coaches. Upon receipt submission, BMB will reimburse all BMB rostered coaches for any NCCP courses they are required to take.
*Any coach that does not have the required courses will not be allowed on the bench during provincial play.
Baseball Alberta Handbook: It is very important that you have this available on game days and familiarize yourself with your division information. This handbook has a lot of the answers you need for the season, and will be your guide to everything; rules, regulations, policies for Baseball Alberta, umpire fees etc. A printable version of the Handbook is available on the Baseball Alberta website.
Baseball Alberta Calendar: Please take the time to review the Baseball Alberta calendar, which can be found on the BMB website or on the homepage of Baseball Alberta's website at www.baseballalberta.com. This calendar provides important information, including scheduled weekends of play, due dates for rosters, affiliate forms, and the submission of coaching credentials.
- Baseball Alberta Calendar
- Baseball Managers: Baseball Managers on the BMB website includes all forms, scoresheets, links, Baseball Alberta Handbook, Baseball Alberta Calendar,
Team Parent Meeting
- A parent meeting must be held prior to the teams first practice
- If not already determined, this is where you’ll choose a Manager, Treasurer, Grievance Liaison and all other volunteer positions for the team. One parent/guardian from each family must attend.
Seed fees should also be collected at this meeting to begin your team account. Seed fees vary from team to team, however are generally between $100.00 - $350.00 per player for AA teams and dependent on the anticipated expenses of the team ie. Tourneys, team building events, additional play (exhibition games) etc…
A team grievance liaison is selected to facilitate resolution meetings should issues arise that require attention by the coach, manager or divisional director. The manager is to be notified of any issues at the discretion of the coach.
- Team Treasurer:
All team funds (donations/sponsorships) need to be dealt with in 1 of 2 ways:
- The team funds are put in the name of the team treasurer. That person deposits it and the team has access to it. The Board has no connection with these funds. These funds are the teams responsibility to give a receipt (if request is given) and tracked appropriately
- The funds are sent to blackfalds1pirates@gmail.com c/o the teams name. The team treasurer emails Blackfalds Minor Ball Treasurer at the email above, to ensure the treasurer knows to look out for the funds. Once funds are deposited, Blackfalds Minor Ball Treasurer will send an email transfer to the team treasurer. The team treasurer will need to request a receipt from Blackfalds Minor Ball (if request is given) and funds need to be tracked appropriately be the team.
Checks are also done the same way, Made out to Blackfalds Minor Ball
- Volunteer positions required
*** Note the required positions cannot be from the same household ***
| Required | Coaching Staff |
| Manager | |
| Treasurer | |
| Grievance Liaison | |
| Optional | Fundraising Organizer |
| Accommodation Coordinator (for hotel weekends) | |
| RAMP team calendar entry | |
| First Aid | |
| Hosting Weekend Positions | Diamond prep crew |
| Scorekeeping/Pitch count |
Affiliate Players
Please read the link below on Baseball Alberta’s guidelines to adding affiliate players, prior to contacting BMB to add to the roster.
BMB Affiliation process:
After identifying your appropriate affiliates and contacting their coach and parents for approval, please contact BMB at blackfaldsminorballregistrar@gmail.com to add those affiliates to your initial roster for BA approval. Once this has been done and they are approved, you can utilize your affiliates throughout with no further approvals from BA required. Affiliates can be added to your roster up until the roster lock deadline (___________) after this date, it may take 2-3 days to approve affiliates throughout the season.
Process to use Affiliate for a game after they are added to the roster:
- Submit affiliate tracking form for each game the affiliate is needed prior to the start of the game.
- Submit $25 fee to Baseball Alberta for that affiliate. E-Transfer information is on the Affiliate Tracking Form. (You will only have to send one single payment of $25 per player used, NOT per game. The player will be considered approved by Baseball Alberta if the following form has been submitted, and we have received the single fee for the player)
- Ensure all other steps in BA Affilate process are followed for use of affiliate.
Fundraising
AGLC License
Following approval from BMB, teams may run fundraisers that require an AGLC license. This license will not be under Blackfalds Minor Ball, but rather the team itself. The team will be responsible for acquiring the necessary raffle license(s) and submitting all reports on time.
*Liquor may be included in raffles, but liquor cannot be sold for consumption at any youth sporting event.
Should you have any questions about Fundraising or wish to confirm if a fundraising avenue is an option, please contact BMB at fundraising.bmb@gmail.com .
BMB Raffle
Players will be asked to sell BMB raffle tickets and will be distributed to manager/treasurers at the beginning of the season. Should a player wish to forgo selling raffle tickets, they will be required to pay an additional program fee at the time of registration.
**Please remind your team that these tickets can only be sold in Alberta to Alberta residents**
AA
If you are coaching an AA team your schedule will be emailed to you the second to third week in April. Your schedule will only be a couple playing weekends in advance as you are tiered after each round. Should you need to reschedule games they need to be played prior to the completion of that round. Please review your schedule as soon as you receive it, if you identify conflicts due to tourneys you’ve entered, diamond unavailability etc...Notify BA and BMB diamond and ump coordinator ASAP to confirm diamond availability for alternate dates. You must then contact the opposing team; once an alternate date has been determined you will need to schedule umpires. Umpires for all Baseball Alberta League games in 15U AA will be assigned through the Provincial Umpire Committee. Umpires for all Baseball Alberta League games in all Community Leagues, all 'A' age categories, 11U AA and 13U AA will be booked by the team through the BMB Diamond and Ump coordinator. This does not include Exhibition Games. Umpire payment is covered by the teams playing and umpire travel costs are covered by the host team only. This policy is stated in the Baseball Alberta Handbook. Please ensure you are following this policy. Do not “share” umpire travel costs with teams if you are not the host. It is the responsibility of the host team.
Team Manager
The role of an AA Team Manager is simply to organize your team’s season. As this is a significant job, delegating some of the responsibilities to other parents on the team will benefit you greatly. A manager is required to set a positive example to the players and parents by helping to assist BMB in enforcing the codes of conduct, remembering that wherever your team is, their behavior towards other teams, parents, officials etc... is a direct reflection on BMB.
Some of your responsibilities will include:
Ensure your team receives the schedule as soon as it’s made available, and inform the team of any changes as they happen.
Keep in your possession at all team events, your BA approved roster, player medical forms as well as a first aid kit (this is a team expense).
Learning Spordle Play, This is the platform that Baseball Alberta uses for their managers to input game scores, here is a link for information regarding Spordle Play https://spordle.baseballalberta.com/getting-started/managers-coaches
When hosting a weekend in Blackfalds
- The manager books the diamonds through BMB Diamond and Ump Coordinator
- Schedule within your team parents to ensure scorekeeper/pitch-counter duties are administered. Grounds crew duties will be required on all BMB diamonds as well with exception to Sterling Park. If you are hosting at Sterling Park, grounds crew duties are usually conducted by the town in the mornings only.
- Please ensure all diamonds/dugouts/washrooms are all left as you would like them to be when you arrive.
- It is your responsibility to ensure all paperwork is completed correctly and required forms are submitted to Baseball Alberta. Description of paperwork is below…
Game Paperwork
All of the forms referred to can be found on the Baseball Alberta website under “Resources” and “Documents “as well as under Baseball Manager on the BMB website but they are also linked here as well.
- Weekly Pitch Report: the weekly pitch report is required when you host and when you travel.
You must complete a weekly pitch report for your team each week. If you are traveling to another location for your games you must provide to their scorekeeper / pitch counter your weekly pitch report. They will complete it with the pitchers you use while you are there and you are responsible to go collect it after your games as your weekly pitch report stays with your team. When you host in Blackfalds the visiting teams are required to do the same thing. They provide you with their weekly pitch report and you add the players that pitched while in Blackfalds that game/weekend and return it to them prior to their leaving.
- Pitch Count Logbook Form (only required when you host)
This is completed to track the pitches thrown in each game. You must have separate forms for each team, each game. The Pitch count log book will help to complete the Game Summary Report. The “ranges'' and “days of rest” boxes on the form are simply the number of pitches that each division is permitted to throw and the corresponding days of rest required. These can be found in the Baseball Alberta handbook.
The pitch count logbook can be completed a number of ways. Some people choose to cross out the numbers with a slash, while others choose to go over the number with the pitch… for instance B for ball, S for strike, H for hit etc… Either way is accepted. The important part is to put a dash “ - “ or something to mark between the numbers when one batter ends and a new batter starts and to circle or highlight the number at the end of each inning. On the game summary report, you are required to record the number of pitches thrown each inning, having the pitch count logbook completed accurately will assist with this.
If the first pitch was a ball, then a strike, then a hit. You would either “ / “ through the numbers 1-3, or write over top a B on #1, a S on #2 and an H on #3 then put a dash “ - “ between #3 and #4 to mark the end of the batter. You can also switch the direction of the slash for each batter instead of letters and a dash, as long as they are differentiated between. If the second batter hit a caught fly ball it would be a backslash or if you are choosing letters then an H on #4, and a dash between #4 and #5… say the next batter did the same, you’d put forward slash or an H on #5 and then circle the #5 to mark the end of the inning as that’s your 3 outs… Then share with the scorekeeper, who’s completing the game summary, that the pitcher threw 5 pitches in the first inning.
- Game Summary Report (only required when you host)
The game summary report is the most important form. Once completed it requires signatures from both head coaches, the home plate umpire as well as the official scorekeeper and must then be scanned and emailed to Baseball Alberta. The email is at the top of the form. The form is fairly self-explanatory and must be filled out at the end of each inning so it’s accurate and ready for signatures immediately following game end. The pitches per inning will be based on the pitch count logbook, this is why it’s essential to mark the end of each inning on the pitch count logbook to assist in completing the game summary report.
